How to Embed Google Sheets in WordPress

How to Embed Google Sheets in WordPress

WordPress is a versatile content management system that offers various features for website owners. However, one functionality that it does not provide out-of-the-box is the ability to embed Google Sheets directly into posts or pages. Google Sheets can be an excellent tool for presenting data, collaborating on information, and making your website more interactive. If you don’t know How to Embed Google Sheets in WordPress, stay connected. This guide will walk you through the process of embedding Google Sheets in your WordPress website, with and without plugins.

Why Embed Google Sheets in WordPress

Before we dive into the how-to, it’s essential to understand why you might want to embed Google Sheets into your WordPress site.

  1. Interactive Data Presentation: Google Sheets are excellent for displaying data in an organized way. Users can sort, filter, and navigate through your data seamlessly.
  2. Real-Time Updates: Google Sheets update in real-time. Therefore, embedding them into your WordPress website ensures that your viewers always see the most up-to-date information.
  3. Team Collaboration: If your website is a platform where multiple users contribute, embedding Google Sheets allows everyone to edit the data simultaneously.
  4. Reduced Server Load: Hosting large amounts of data directly on your website can take a toll on your server. With Google Sheets, this data is hosted on Google’s servers, leading to faster load times and less strain on your server.

Embedding Google Sheets in WordPress Without a Plugin

If you’re hesitant about using plugins or simply prefer a more hands-on approach, you can embed Google Sheets in WordPress manually. Here’s how to do it:

Step 1:

  • Open the Google Sheets document you want to embed.
  • Make sure it is set to public view.
  • If it’s not, click on ‘Share,’ then ‘Change to anyone with the link,’ and finally ‘Viewer.
  • This will ensure that anyone visiting your website can see the embedded Sheet.

Step 2:

Once the Sheet is set to public, click on ‘File,’ navigate to ‘Publish to the web,’ and select ‘Embed.’ Then click on ‘Publish.’

How to Embed Google Sheets in WordPress

How to Embed Google Sheets in WordPress

 

Step 3:

A dialogue box will appear with the embed code. Copy this code. It will look something like this:

<iframe src="https://docs.google.com/spreadsheets/...></iframe>.

How to Embed Google Sheets in WordPress

Step 4:

Now, navigate to the WordPress post or page where you want to embed the Sheet. Make sure you’re in ‘Text’ mode, not ‘Visual’ mode.

How to Embed Google Sheets in WordPress

Step 5:

Paste the copied iframe code into the text editor where you want the Google Sheets to appear.

How to Embed Google Sheets in WordPress

Step 6:

Finally, preview the post or page to make sure the Sheet appears as you want. If it looks good, go ahead and publish!

Embedding Google Sheets in WordPress Using a Plugin

While the manual method is relatively straightforward, using a plugin can offer more functionality and flexibility. There are several plugins available, but for this guide, we’ll use ‘Inline Google Spreadsheet Viewer’ as an example.

Step 1:

Log into your WordPress dashboard, navigate to ‘Plugins’ > ‘Add New.’

Search for ‘Inline Google Spreadsheet Viewer’ and install and activate it.

How to Embed Google Sheets in WordPress

Step 2:

Now, go to Google Sheets and copy the URL of the Sheet you wish to embed. Ensure the Sheet is set to be viewed by ‘Anyone with the link.’

Step 3:

In your WordPress dashboard, go to the post or page where you want to embed the Sheet. In the text editor, use the following shortcode:

[gdoc key="paste-your-google-sheet-url-here"].

 

 Replace ‘paste-your-google-sheet-url-here’ with the actual URL of your Google Sheet.

Step 4:

Preview your post or page to ensure everything looks as expected. If it does, hit publish!

The ‘Inline Google Spreadsheet Viewer’ plugin also allows you to use different parameters within the shortcode to customize how your Google Sheet is displayed. You can refer to the plugin documentation for more details.

Conclusion

Both methods to embed Google Sheets into your WordPress website have their pros and cons. The manual method is simple and doesn’t require any additional software, but it’s also relatively basic. In contrast, using a plugin offers more customization options but involves installing third-party software.

Regardless of which method you choose, embedding Google Sheets in WordPress can enhance the functionality and interactivity of your website. Whether you’re presenting data, collaborating with a team, or looking to provide the most up-to-date information to your viewers, Google Sheets is a powerful tool that can help you achieve your goals.

FAQs (How to Embed Google Sheets in WordPress)

Q1: Can I embed Google Sheets in WordPress without using a plugin?

Yes, you can manually embed Google Sheets in WordPress by using the ‘Publish to the web’ feature in Google Sheets and copying the embed code into your WordPress post or page.

Q2: Are there any advantages to using a plugin to embed Google Sheets in WordPress?

Yes, using a plugin can offer more functionality and customization options than the manual method. For example, some plugins allow you to adjust how the embedded Google Sheets look and function on your website.

Q3: Can I embed a private Google Sheet in WordPress?

No, the Google Sheet must be set to ‘Anyone with the link’ can view it for it to be visible on your WordPress website. If it’s private, visitors to your site will not be able to see the embedded Sheet.

Q4: Why should I consider embedding Google Sheets in my WordPress website?

Embedding Google Sheets in your WordPress site allows for interactive data presentation, real-time updates, team collaboration, and reduced server load, as the data is hosted on Google’s servers.

Q5: How do I ensure that my Google Sheet is viewable by anyone on my WordPress website?

You can make your Google Sheet viewable by anyone by clicking on ‘Share,’ then ‘Change to anyone with the link,’ and finally ‘Viewer.’

Q6: Will changes made to the Google Sheet after it has been embedded be reflected on the WordPress website?

Yes, any changes made to the Google Sheet will automatically update and be reflected on the WordPress site in real time.

Q7: Does embedding Google Sheets in WordPress require advanced technical skills?

No, the process is straightforward and can be done manually or by using a plugin. Both methods do not require advanced technical skills. However, familiarity with WordPress and Google Sheets will be helpful.

Q8: What kind of data can I present using embedded Google Sheets in WordPress?

You can present any data that can be inputted into a spreadsheet, including text, numbers, dates, and formulas. This makes it suitable for a wide range of applications, from data analysis reports to event schedules.